Current payment arrangements

Organisations are required to submit quarterly Organisation Spend Reports, detailing all expenditure on each active grant. The Trust will alert your organisation by email each time we need to receive an Organisation Spend Report, with details of the period it should cover.

If this is the first Wellcome Trust award to your organisation, please make sure you send contact details for your finance department to grantpayments@wellcome.ac.uk.

You will also need to provide full bank details for where your organisation wishes the grant payments to be sent – the bank details form can be found here.

The Trust will make a payment attributable at grant level after we receive the Organisation Spend Report. We will provide a detailed remittance for each payment.

We pay agreement-based grants individually, in accordance with the payment schedule set out in the grant award letter.

Information on payments

If you find that some grants have been part-paid or not paid at all, it may be because:

• We have not received a Grant Start Certificate
  The Trust will not make payments on a grant until you return the Grant Start Certificate, confirming acceptance of an awarded grant and its related conditions.
• Contact details for your finance department are not on our mailing list
• If this is the first Wellcome Trust award to your organisation, please send contact details for your finance department to grantpayments@wellcome.ac.uk.
• A grant has reached the retention amount
  The Trust has paid up to 90 per cent of the grant and the outstanding 10 per cent will not be released until we receive both a completed End of Grant Spend Report and a completed End of Grant Report Form. We will make part payment for any spend which takes this grant up to 90 per cent.
• We have not received an End of Grant Spend Report
  The Trust may withhold any current payments until the End of Grant Spend Report has been processed.
• A grant has been financially terminated
  These are grants whose accounts have been closed on our system. Accounts are closed:
  a) Once an End of Grant Spend Report has been processed and paid
  b) If your organisation has confirmed the grant has ended and no further payments are required
  c) If your organisation has failed to request payment within the agreed timescales.
  As these grants have been closed on our system, we have excluded them from your payment.

If you have any further questions about grant payment arrangements for your organisation, please email grantpayments@wellcome.ac.uk.

Payments for grants that have ended

The Trust will retain a balance of 10 per cent on each grant. These funds will only be released once the reporting requirements for the end of grant process have been met.

To receive final reimbursement on a grant that has come to an end, please complete an End of Grant Spend Report detailing all expenditure incurred on the grant, and email it to grantpayments@wellcome.ac.uk. Payments will be made on a grant by grant basis. Please make sure that the grantholder has submitted the End of Grant Report form, as spend reports will not be processed and final grant payments will not be released until we have received this.